Exhibitors & Advertisers FAQ

Reserve your booth, advertisement or sponsorship!


How do we reserve a booth for the MSS Annual Meeting?

A booth provides a wonderful opportunity to personally meet MSS members and to highlight your program, products, or services.  There are two options available – a half booth (you have your own table and share a booth with another organization/company) or a whole booth.  Booths include a skirted table, two chairs, booth sign, trash can, pipe & drape between/behind booths.  The Commons area will be locked during non-open hours and access will be limited to hotel employees – see the schedule below.

Whole booth: 8 ft wide x 10 ft deep                                    Half booth: 4 ft wide x 10 ft   deep
Whole booth fee:   $500                                                     Half booth fee:  $275

***SPECIAL 2019 Graduate Program Rates!  Save $100 on whole booths and $50 on half booths!***

To reserve your booth, please complete the online reservation form by February 15, 2019. There are a limited number of booths available.

*Booth payment includes a free full-page ad (whole booth) or half-page ad (half booth) in the 2019 program book. The PDF or .jpg copy of your advertisement must be received by Jennifer Talarico ([email protected]) no later than Feb. 15, 2018, to be included in the program book.

Don't forget to complete and return the Hold Harmless Agreement. This is required to secure your booth!

Hold Harmless Agreement 

We can't send anyone for an exhibit, but we would like to purchase an advertisement in the program book.

Great! Meeting attendees reference the program book throughout the conference as well as bring it home for future reference.  This is another way in which you can showcase your organization beyond the immediate conference itself.  For those groups or organizations unable to staff a booth, an advertisement provides excellent exposure.

Ad sizes:  
  • Full page, trim size=6 7/8 in wide x 10 in high, with ½ in margins
  • Half page, trim size=6 7/8 in wide x 5 in high, with ½ in margins

Ad rates for non-exhibitors:

  • Full page = $525
  • Half page = $300

Please complete the online reservation form by February 15, 2019, if you want to place an ad. The PDF or .jpg copy must be received by Jennifer Talarico ([email protected]) no later than Feb. 15, 2019.

Are there other sponsorship and advertising opportunities at the Annual Meeting?

Yes! The MSS uses food events to help draw meeting participants to the Commons area and special events.  Signs will acknowledge organizations that sponsor a food event during the event itself as well as special recognition in the conference program book and online. A few opportunities include:

  • Complimentary beverages at the Welcome Reception on Thursday night
  • Ice-cream social on Friday afternoon
  • Complimentary snacks (cookies, popcorn, etc.) in the Commons
  • Complimentary coffee in the Commons

Please complete the online reservation form, noting your interest in sponsoring a food event, or contact Jennifer Talarico, MSS Executive Director ([email protected]) for sponsorship details and price information. Sponsorships are limited and must be secured by February 15, 2019.