MSS Meeting/General FAQ’s


Q: What happens to my individual submission when it goes into the submission portal?
A: Once your individual paper/roundtable/poster submission goes into the submission portal, it becomes part of the MSS Meeting database.  Once our portal closes (late October/early November), it will be sent to a “Voluntary Session Organizer,” (VSO), who will have the task of organizing topically-related papers/roundtables/posters into sessions.  A presider will be selected, and your paper will be placed in a session of papers as closely related as possible.
 
Q: How are sessions organized for the MSS meetings?
A: Sessions are either submitted as closed, i.e. complete sessions, or they are generated through the process of individual submissions organized into topically/thematically-related groups, as described in the answer to the question “What happens to my individual submission when it goes into the submission portal?”.
 
Q: What functions do the organizer, presider and discussant have in MSS sessions?
A: Sessions with an organizer are now rare in MSS session meetings; they are only applicable in closed sessions.  Most sessions are organized topically by VSOs. Presiders manage requesting full papers in advance of the meeting, by keeping presentations on time and facilitating questions and answers for the sessions.  Presiders may present in the same session and can also serve as a de facto discussant if no other is available.  Discussants, as a unique role with a separate individual, are optional in MSS session meetings.  Discussants’ roles include previewing the papers and providing analysis and summary of the connections and significant contributions among the papers.
 
Q: I’m not a member of MSS. Do I have to be a member to submit a paper?
A: You do not have to be a member to submit a paper, but you must be an active member to present at the annual meeting. Once you find you have been accepted to present at the meeting, you’ll need to renew, or purchase, your membership by February 1st in order to be included in the program. NOTE: Current members will receive a renewal notice on or around November 1st; at this time, they may renew membership for the 2018 year.

 
Q: What deadlines do I need to know throughout the submission and presentation process?
A: Please see our Deadlines page for more information.
 
Q: If I’m a presenter, do I need to register to attend the annual meeting?
A: Yes, all presenters must register to attend the meeting. Your presentation does not provide complimentary registration.
 
Q: Is there any financial support available to attend the meeting?
A: Financial support is available to eligible persons.  Learn more about available support on our Awards page.
 
Q: My paper/presentation doesn’t fit with this year’s theme. Is there a place for me?
A: Yes! There are a number of presentation topics from which you can choose. Select which best fits your paper/presentation at the time of submission. A list of these topics is available on the Call for Submissions page.
 
Q: Can Committees self-sponsor sessions or co-sponsor sessions with another Committee?
A: Yes; In fact we welcome co-sponsoring and collaboration! If your committee wishes to sponsor a "closed" session with papers, panelists, author-meets-critics discussants, or workshop presenters all identified, please do so.  Likewise, two or more committees can co-sponsor session on common topics.
 
 
Q. Can I submit a paper on which I am sole author and have a colleague present it?
A. No.  Only authors or co-authors are permitted to present.
 
Q: If I am a presenter and find that I cannot attend the meeting as planned, what is the procedure I should follow?  
A: First, if you have co-authors attending, ask one to present in your place, notify the organizer, discussant and MSSannualmeeting@gmail.com of the change and provide them with the new presenter’s information.  Second, if an alternative presenter is not possible, notify the organizer and discussant immediately of the change and send an e-mail to MSSannualmeeting@gmail.com so a replacement paper and presenter can be found. 
 
Q: If I have a paper accepted, is it acceptable to create a video of my presentation and have someone show it during the panel session?
A: No, Current technical capacity of the MSS does not allow for it.